CIfA AGM news

2018 Annual General Meeting of the Chartered Institute for Archaeologists

Our 2018 Annual General Meeting will be held on Monday 15 October 2018 at Central Hall, Westminster, London. This will be preceded by a CPD workshop What’s going wrong with desk-based assessments? and followed by the 2018 British Archaeological Awards ceremony.

Click the button below for a timetable for the day and booking information.

AGM Notice and voting for resolutions
The AGM notice has now been circulated to members. A copy of the notice can be downloaded from the link below. This year we have introduced an online voting system for members who are unable to attend the AGM in person. This will require you to login. Please note that only accredited members are eligible to vote for resolutions.

• 2018 AGM notice
• Online voting
• Annual review, audited accounts and Group reports

Interested in getting involved?

Volunteering with CIfA offers a unique opportunity to help develop your professional institute. This is an exciting time for archaeologists and we intend to work hard to make sure our recognition as the leading professional body for archaeologists has a tangible impact on archaeologists throughout the sector. We would like our members to get involved in how we do that, and by putting yourself forward to support the governance of the Institute you can help. Volunteering also provides a variety of CPD benefits for individuals, not only from being part of these discussions but also through networking with colleagues and benefiting from sharing advice and experiences.

We are keen to ensure that the members of the Board cover a wide range of skills and experience from all areas of the profession, and would encourage members to consider what they can contribute.

AGM timetable

• Preliminary announcement for date and venue of AGM, and call for nominations to the Board of Directors and Advisory Council - not less than two months before the AGM

• Full notice and agenda for AGM - not less than 21 days before AGM

• Ballot to election members to Board of Directors and Advisory Council (if the number of candidates exceed the number of vacancies) - not less than 21 days before AGM

• Closing date for votes for candidates - one week before AGM

• AGM

Board of Directors

The Chartered Institute for Archaeologists (CIfA) is governed by its Royal Charter and by-laws. The Board of Directors is responsible for managing the affairs of CIfA in accordance with the Charter and by-laws, with the day to day running of CIfA carried out by the staff.

The Board of Directors has up to twelve members which include the Honorary Chair, Honorary Treasurer, six further elected members, the Chief Executive, a staff member, and the option for two further members to bring in relevant expertise. Elections are for a three-year period with the option of standing for a further three-year term. The Board of Directors usually meets six times per year, and in addition Board members will be invited to attend meetings of the Advisory Council.

Candidates standing for election to the Board of Directors will need to complete a nomination form explaining why they are interested in standing for election, and what skills and qualities they have that are relevant to the Board. It would be beneficial to have an informal discussion with the Honorary Chair in advance of submitting a nomination and please contact alex.llewellyn [at] archaeologists.net to arrange this.

Candidates are asked to read the following

• Regulations for the Board of Directors
• Board of Directors Induction Information
• Conflict of Interest Policy
• Charter and by-laws

Members of the Board of Directors may not be members of the Advisory Council and vice versa. Candidates can stand for election to both, but election to the Board of Directors will take precedence.

Advisory Council

The Chartered Institute for Archaeologists (CIfA) is governed by its Royal Charter and by-laws. The Board of Directors is responsible for managing the affairs of CIfA in accordance with the Charter and by-laws, with the day to day running of CIfA carried out by the staff. The Advisory Council represents the interests of the membership and offer thoughtful and detailed advice to the Board of Directors on policy, strategy and potentially controversial decisions.

The Advisory Council has up to 40 members, 20 of which are elected by the membership and up to 20 filled by representatives from each individual special interest or area group. Elections are for a three-year period with the option of standing for a further three-year term. The Advisory Council usually meets three a year (February, June and September) and will invite members of the Board of Directors to attend.

Candidates standing for election to the Advisory Council will need to complete a nomination form explaining why they are interested in standing for election, and what skills and qualities they will bring. As part of this, candidates are asked to read the following

• Regulations for the Advisory Council
• Advisory Council Induction Information
• Conflict of Interest Policy
• Charter and by-laws

Members of the Advisory Council may not be members of the Board of Directors and vice versa. Candidates can stand for election to both, but election to the Board of Directors will take precedence.

Retiring members

In accordance with the Charter members of Advisory Council or the Board of Directors who have completed their 3-year term of office but have not served for six consecutive years are eligible for re-election to either the Board of Directors or Advisory Council.

• retiring members

We are very grateful for the input and commitment made to the Institute from all members of the current Advisory Council and Board of Directors.

Any questions?

If you would like to know more about processes and governance structures of the Board of Directors or Advisory Council please contact Alex Llewellyn at alex.llewellyn [at] archaeologists.net or 0118 9662841.

A copy of the Charter and by-law and General Meeting Regulations can be downloaded from our Regulations, standards and guidance page